Recollector User’s Guide

(This version of the User’s Guide documents Version 2.4.25 of Recollector.)




Recollector is a flexible and powerful program that lets you organize and manage information about your collections.  Collections of any type can be cataloged with Recollector, since you are able to choose exactly the kinds of information that you want to maintain about each of your collections. The program lets you describe and enter data about the items in your collection, using text and images (as well as audio or video clips if you so desire).  The collection database that you create can then be viewed, sorted, searched, printed, etc.  You are not restricted to creating a single collection database - you can create as many collection databases as you want with Recollector.


Note: Recollector was previously named the “M.R.P. Collection Manager”.  Though its name has changed, the underlying program is the same, so if you were using an earlier version of the program, with the M.R.P. Collection Manager name, you can upgrade to the latest version and you will get not only the latest features, but also the new “Recollector” name.


Upgrading from Demo Mode to a fully registered version


If you have downloaded and installed the Demo Mode version of Recollector, the program will be fully functional, except that in demo mode a collection database is restricted to a maximum of 25 records.  To upgrade from this evaluation version to a fully registered, unrestricted version, purchase a license at  You will receive a registration key via e‑mail. Enter this key in the registration dialog, which can be accessed from either:

·         The Recollector Control Window, via the Register (remove demo mode restrictions) button.

·         The collection window, via the About Recollector / Product Registration choice on the Help menu.


This documentation describes Recollector in two parts:



Index to the User’s Guide


Setting up your collection database

            Defining a new collection

            Creating a Collection from an Excel Spreadsheet or a Text File

            Modifying fields and defining an "Image Directory"

            Importing data into your collection

            Adding data to your collection

Using your collection (including information on all the menu items)

            Editing data

            Sorting data

            Subsetting data

            Selecting fields for the List view

            Creating and using Field Profiles

            Using Picklists

            Generating Printed Reports

            Generating a Collection Web Site

            Setting User Preferences

            Securing your collection: Encryption and Backup/Restore
            Viewing your collection on an Android device

            Viewing your collection on an iPhone or iPod touch


Frequently asked questions (FAQ)




For technical support for Recollector, contact us at:


MapRecord Publications

60 Shepard St.

Cambridge, MA 02138


Tel: 1-617-661-3718

Fax: 1-617-868-1229