Setting up Recollector for a Non-Admin User on Windows

Most users of MS/Windows run their computers logged in as a user with "admin" (administrator) privileges. These users should have no problem when running Recollector. However, some Windows users run using a non-admin account. This page describes some additional steps that may be required to complete the Recollector installation in a way that allows it to run smoothly from a non-admin account. The most common behavior that suggests that these additional steps might be needed is Recollector reverting to Demo Mode each time you re-start the program, even if you successfully submitted your license key the last time you ran the program. If you see this "reverting to Demo Mode" behavior, follow the steps described here. (This issue is most frequently seen with Windows 10, but may occur with earlier versions of WIndows as well.)

Recollector needs to be installed by an admin user. This will install the program (the executable file) in C:\Program Files (x86)\MapRecord Publications\Recollector. This is a directory that is accessible (read-only) by non-admin users. However the preferences file (which is needed to retrieve the saved license key and the list of available collection files) will be in a different location, one that is usually not accessible to non-admin users.


If you are logged in as the admin user, log out and log in as the non-admin user that is the user account you want to use with Recollector. Make sure that Recollector is not running; exit from Recollector if it is running. Create a folder for use by Recollector (primarily for saving your preferences, which includes your license key). I recommend using C:\Recollector as the folder that you should create. To do this, open the Windows File Explorer, find your C: drive in the panel at the left, right-click on its icon, and choose New > Folder from the context menu:

The newly created folder will be displayed, with a name of New folder:

Change its name to Recollector by just typing in Recollector:

You now have successfully created the new folder, C:\Recollector, that is needed.


Select the following line of text, and type <Ctrl>-C to copy it to the clipboard. Be sure to copy the entire line, including the double-quote characters at the beginning and end:

"C:\Program Files (x86)\MapRecord Publications\Recollector\Recollector.exe" -pd "C:\Recollector"


Create a new shortcut on your Desktop. To do this, right-click on the Desktop and choose New > Shortcut. This will bring up the following window:

Make sure your typing cursor is in the text-entry box labeled "Type the location of the item" and type <Ctrl>-V to paste in the text from the clipboard (that you copied in the prior step):

(Notice that the text-entry box is probably not wide enough to display the entire text that you just pasted in, but it will display as much as fits, up to and including the end of the text that was pasted.)

Click the Next button and you will be asked to give a name to the shortcut. The suggested name will be Recollector.exe. Get rid of the ".exe" ending, and just specify a name of Recollector:

Click Finish. Since you probably already had a Desktop shortcut icon for Recollector (from the initial installation of the program), you might see the following warning:

You want to replace the old shortcut, so if you get this warning, click Yes.

You are now ready to go!

You should now be able to double-click the Recollector desktop shortcut icon to start the program.  Initially the program will come up in Demo mode, so you should choose About Recollector / Product Registration from the Help menu and enter your license key.

Also, the program will, initially, not know about any collections that you have already created. So you will need to choose Open from the File menu to navigate to and open your collection file(s).  Subsequently, Recollector will remember the collection files that you have opened and will automatically re-open them when you run the program, or will make them available via the Open Recent menu item on the File menu.


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